Disclosure of Cancelled Notes Post-Demonetisation: ICAI

At the time of demonetization ICAI asked it members to ensure that companies have made adequate disclosures of transactions involving canceled notes before December 30, 2016.

In the annual financial statements, companies are required to disclose details about transactions involving scrapped notes from November 8 till December 30 auditors are required to mention reports about such details. In this regard, the Ministry Corporate Affairs has made amendments to certain provisions of the Companies Act, 2013.

By following the Ministry’s decision, Institute of Chartered Accountants of India (ICAI) has issued a communication to its members about the disclosure requirement pertaining to the scrapped notes. Ministry wants ICAI members to participate in the fight of black money menace as well as curb corruption by cancelling old Rs 500 and 1,000 notes.

From November 8 till December 30, 2016, entities, including individuals, were allowed to deposit the invalid notes with banks. For a brief period, exchange of junked notes was also permitted. “Every company shall disclose the details of Specified Bank Notes (SBNs) held and transacted during the period from November 8, 2016, to 30th December 2016” in a given tabular form, the Ministry said in a recent notification. SBNs are the demonetised notes.

The companies are required to mention closing cash in hand as on November 8 and on December 30. Besides, the ministry has directed auditors to state “whether the company had provided requisite disclosures in its financial statements as to holdings as well as dealings in SBN during the period from November 8, 2016 to December 30, 2016 and if so, whether these are in accordance with the books of accounts maintained by the company”.

Citing these directions from the ministry, the ICAI has issued the communication to its members who carry out the audit of companies. “We request you to please note the amendment and take care in your professional capacity for disclosure requirements and reporting requirements while accounting/ auditing the financial statements for the year 2016-2017,” the ICAI communication said. While the junked notes cannot be used or deposited anymore, NRIs have been allowed to exchange them at the select offices of the Reserve Bank of India (RBI) till June end.

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